In many of the technology enterprises of today, Document Control is a critical enabler of operational efficiencies. Without it, an entire product line can lose all of its profits with one simple mistake.
As companies are under pressure to be ready for commercialization from the ‘get go’, managing all the processes and content related to product operations becomes a critical element for the overall success of the company.
This entails having effective document control, document review, and change management processes and being able to manage any kind of documents, be it a CAD file, Word document, a demo movie or a software executable file.
In addition they must support efficient management of processes that expands beyond the company’s boundaries into the entire supply chain. Processes such as Nonconforming Materials, Equipment Calibration Supplier Qualification, etc. are critical for the ability to meet compliance and quality targets.
Executives in the company must have access to relevant process metrics and trends so that they can keep watch over the effectiveness of their quality initiatives and product creation activities. They need to be creative and efficient while, in many cases, maintaining compliance with various regulatory standards (e.g. RoHS, WEEE, FDA, ISO). Typically, document control is entrusted with making these reports available for executives.
Critical areas for Document Control are:
- Tracking of document revisions, changes and synchronization of documents across various organization
- Sharing of accurate product information with suppliers and partners
- Managing the life cycle of product information and tracking changes
- Managing Quality System Procedures and Processes